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The Indiana Department of Revenue has established a crucial document for carriers within the state, known as the Proportional Use Credit Certification Application, or PROP-1 form. Carriers are required to complete this application to qualify for a proportional use credit, a financial credit designed to alleviate the burden of taxes and fees associated with vehicle operation. With a modest fee of $7.00, the form delves into detailed information including the legal name of the business, its operating address, and various identification numbers critical to the assessment process such as the Federal Identification Number, Social Security Number for sole proprietorships, and the various Department of Transportation (DOT) numbers relevant to interstate and in-state operations. Furthermore, it categorizes vehicles based on their type with specific codes indicating various kinds of vehicles like sanitation trucks, fire trucks, or cement mixers, each associated with different percentages of use credit. Importantly, the certification obtained through this application endures, remaining valid for consecutive years after initial approval. It is a testament to the Indiana Department of Revenue's commitment to regulating the commercial transportation industry while providing avenues for operational cost mitigation. Additionally, the specificity required in the form ensures that businesses not based in Indiana but operating within its jurisdiction are accurately accounted for, including corporate information and the nature of the business entity. The PROP-1 form thus stands as a critical interface between commercial carriers and the State, ensuring compliance, and facilitating economic activity within Indiana's borders.

Example - Indiana Prop 1 Form

 

 

 

 

Indiana Department of Revenue

 

 

 

 

 

 

 

 

 

 

 

 

Proportional Use Credit

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Certification Application

 

 

 

 

 

 

 

 

PROP-1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Fee $7.00

 

 

 

 

 

 

 

 

Rev. 08/00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Complete this Section only if different than lines 1, 3, 5, 6, 7.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1. Legal Name

 

 

 

 

 

 

 

2.

Doing Business As (DBA)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3. Physical Address

 

 

 

 

 

 

 

4.

Mailing Address

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5. City

 

6. State/Province

 

7. Zip Code

8. City

 

9. State/Province

 

 

10. Zip Code

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

11. County

 

12. Telephone Number

 

 

13. Federal Identification Number

 

14. Social Security Number

 

 

 

 

(

 

)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

15. Interstate U.S. DOT Number

16. Indiana IFTA Number

17. IFTA Number (If Non-IN. IFTA)

 

18. Base State/Jurisdiction

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

19. Indiana U.S. DOT Number

 

 

20. Indiana Motor Carrier Number

21. E-Mail Address

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NOTE: If you ARE NOT an Indiana IFTA/Motor Carrier Account and are registered in another jurisdiction,

proceed to line 22. All others go to line 24.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

22. Check the type of organization of this business:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Sole Proprietorship

Partnership

Corporation

 

Government

 

Other ______________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

23. Non-Indiana Based Corporation must provide the following information:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

State of Incorporation:

 

 

Date of Incorporation:

 

 

State of Commercial Domicile:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Enter the date authorized to do business:

 

Accounting period year ending date (MM/DD):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Non-Indiana Based Corporation - List Name of Owner, Partners or Officers (Attach additional sheets)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Last Name, First, Middle Initial

 

Title

 

Street Address

City

State

Zip

 

Social Security Number

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

I do hereby certify under penalty of perjury that the foregoing and attached information is a true and correct statement to the best of my knowledge and is a complete and full representation based upon the best information available.

24. Signature of Taxpayer/Authorized Agent

Typed or Printed Name

Title

 

 

 

 

-

Date Signed

Telephone Number

 

(

)

 

 

 

 

 

 

This application MUST be signed by the owner, general partner or corporate officer before it will be processed by the Department.

For more information regarding this application, you may contact the Department at (317) 615-7345. Mail completed application, all relevant

documentation and application fees to:

Indiana Department of Revenue

 

Motor Carrier Services Division

 

P.O. Box 6078

 

Indianapolis, IN 46241-6078

Vehicle Information

(This section must be completed by all applicants)

If you have more than 5 vehicles, please attach printout

Vehicle

Code

Vehicle Identification Number

Power Units Only

Vehicle Type

TK or TR

Vehicle Make

Line By Line Instructions

List of Eligible Vehicles

 

CODE

Line 1: Enter Legal Name or Sole Proprietorship, Partnership, Cor- poration, or other legal name.

Lines 3, 5, 6, 7 & 11: Enter the actual location of your business by providing the Street Address, City, State/Province, Zip Code and County* (*Indiana businesses only).

Lines 2,4,8,9,10: Enter the appropriate information ONLY if differ- ent than lines 1,3,5,6,7,11.

Line 12: Enter the area code and telephone number of your prin- ciple place of business.

Line 13: Enter your nine (9) digit Federal Identification Number.

Line 14: Enter your Social Security Number if your business does not have a Federal Identification Number.

Line 15: Enter your INTERSTATE US DOT Number (you will have an Interstate US DOT Number if your vehicle(s) operate outside the state of Indiana.)

Line 16: Enter your Indiana IFTA Tax Identification Number (if based in Indiana.)

Line 17: Enter your IFTA Account Number if based outside the state of Indiana.

Line 18: Enter your Base State/Jurisdiction in which you have your IFTA registered.

Line 19: Enter your Indiana US DOT Number (you will have an IN US DOT Number if your vehicle(s) operate in the state of Indiana only).

Line 20: Enter your Indiana Motor Carrier Account Number.

Line 21: Enter an e-mail address to send/receive correspondence to/from the Department.

Line 22: To be entered by NON-INDIANA CARRIERS ONLY. Check the appropriate business type here. If a CORPORATION, com- plete Line 23. All others go to Line 24.

Line 23: Enter the requested information below. This certificate will not be processed without this section completed.

Line 24: Enter the signature of Taxpayer/Authorized Agent.

10

Air Conditioning Unit for Buses

10%

11

Bookmobile

35%

12

Boom Trucks-Block Boom

20%

13

Bulk Feed Trucks

15%

14

Car Carrier with Hydraulic Winch

10%

15

Carpet Cleaning Van

15%

16

Cement Mixers

30%

17

Distribution Truck-Hot Asphalt

10%

18

Dump Trailers

15%

19

Dump Trucks

23%

20

Fire Truck

48%

21

Leaf Truck

20%

22

Lime Spreader

15%

23

Line Truck-Digger/Derrick, Aerial Lift Truck

20%

24

Milk Tank Trucks

30%

25

Mobile Cranes

42%

26

Pneumatic Tank Truck

15%

27

Refrigeration Truck

15%

28

Salt Spreader-Dump with Spreader

15%

29

Sanitation Dump Trailers

15%

30

Sanitation Truck

41%

31

Seeder Truck

15%

32

Semi Wrecker

35%

33

Service Truck with Jackhammer, Pneumatic Drill

15%

34

Sewer Cleaning Truck Sewer Jet, Sewer Vactor

35%

35

Snow Plow

10%

36

Spray Truck

15%

37

Super Sucker

90%

38

Sweeper Truck

20%

39

Tank Trucks

24%

40

Tank Transport

15%

41

Truck with Power Take Off Hydraulic Winch

20%

42

Wrecker

10%

Please use the code number when listing the vehicles on this Certification and all Claims for Credit forms. Also use these codes when adding/deleting vehicles quarterly.

****IMPORTANT****

A carrier must complete this application and be certified by the department in order to qualify for a proportional use credit. A carrier must apply to the Department for certification before April 1 of the first calendar year for which the proportional use will be claimed. NOTE: Once the carrier has been certified by the Department, that certification is valid for all subsequent calendar years.

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File Information

Fact Name Description
Governing Law Indiana Department of Revenue guidelines
Application Purpose For applying Proportional Use Credit Certification
Application Fee $7.00
Form Revision Date August 2000 (Rev. 08/00)
Key Sections to Complete Legal Name, DBA, Physical and Mailing Addresses, IFTA and Motor Carrier Numbers among others
Eligibility for Credit Carrier must be certified by the department to qualify for a proportional use credit
Deadline for Certification Application must be submitted before April 1 of the first calendar year for which the proportional use will be claimed

How to Fill Out Indiana Prop 1

Filling out the Indiana Prop 1 form is a crucial step for carriers seeking a proportional use credit, ensuring that their commercial vehicles are taxed appropriately based on their usage in different jurisdictions. This form requires detailed information about your business and the vehicles it operates. It's important to complete this form accurately to avoid delays in processing. Below are step-by-step instructions to guide you through each section of the form, making it simpler for you to provide the necessary details.

  1. Legal Name: Enter the legal name of your business.
  2. Doing Business As (DBA): If applicable, provide the DBA name.
  3. Physical Address: Enter the street address of your business.
  4. Mailing Address: Provide the mailing address only if it's different from the physical address. Otherwise, proceed to line 5.
  5. City: Fill in the city of your business location.
  6. State/Province: Provide the state or province of your business location.
  7. Zip Code: Enter the zip code of your business.
  8. County: Indiana businesses must also include their county.
  9. Telephone Number: Provide the contact number with area code.
  10. Federal Identification Number: Enter your nine-digit Federal Identification Number (FIN).
  11. Social Security Number: If you do not have a FIN, provide your Social Security Number.
  12. Interstate U.S. DOT Number: Enter this number if your vehicle(s) operate outside the state of Indiana.
  13. Indiana IFTA Number: Provide your Indiana IFTA Tax Identification Number if based in Indiana.
  14. IFTA Number (If Non-IN. IFTA): Non-Indiana based carriers should enter their IFTA Account Number.
  15. Base State/Jurisdiction: Indicate where your IFTA is registered.
  16. Indiana U.S. DOT Number: Enter this number if your vehicle(s) operate within Indiana only.
  17. Indiana Motor Carrier Number: Provide your Indiana Motor Carrier Account Number.
  18. E-Mail Address: List an e-mail for correspondence.
  19. Check the Type of Organization: This is for NON-INDIANA CARRIERS ONLY. Tick the box that matches your business type. If “Corporation,” complete the next step.
  20. Non-Indiana Based Corporation: Fill in the state of incorporation, date of incorporation, state of commercial domicile, the date authorized to do business, and the accounting period year-ending date. Attached additional sheets listing the name of owner, partners, or officers with their details.
  21. Signature: The application must be signed by the owner, general partner, or corporate officer. Include your title and the date signed. Attach any relevant documentation and the application fee.

After completing the form, mail it along with all required documentation and the application fee to the Indiana Department of Revenue Motor Carrier Services Division. Remember, this form is an essential document for carriers operating in Indiana and across state lines, enabling them to receive credits for taxes paid on fuel. Ensure that all information is accurate and submitted before the deadline to qualify for the proportional use credit.

Things to Know About Indiana Prop 1

What is the Indiana Prop 1 form?

The Indiana Prop 1 form, officially known as the Proportional Use Credit Certification Application, is a document required by the Indiana Department of Revenue. This form allows carriers or vehicle owners to apply for a credit based on the proportional use of their vehicle(s) for various eligible purposes. The application includes sections for personal and business identification, vehicle information, and certification by the Department of Revenue.

Who needs to complete the Indiana Prop 1 form?

Carriers operating eligible vehicles that seek to claim a proportional use credit must complete the form. This includes businesses based in Indiana with an Indiana IFTA/Motor Carrier Account, as well as non-Indiana carriers operating within the state. Sole proprietors, partnerships, corporations, and government entities are all potentially required to submit this form depending on their operations.

What is the fee for filing the Indiana Prop 1 form?

There is a $7.00 application fee associated with the Indiana Prop 1 form. This fee must accompany the completed application when it is mailed to the Indiana Department of Revenue, Motor Carrier Services Division.

What information do I need to provide in the form?

Applicants must provide comprehensive detail including legal name, business name (DBA), physical and mailing addresses, contact information, Federal Identification or Social Security Number, information on vehicle operation, and specific vehicle information such as vehicle identification number, type, make, and eligibility code. Non-Indiana based corporations must additionally provide their state of incorporation, date of incorporation, and commercial domicile.

When must the Indiana Prop 1 form be submitted?

To qualify for the proportional use credit for the first calendar year, carriers must submit the form to the Department of Revenue before April 1 of that year. Once certified, the certification remains valid for subsequent years without the need for reapplication.

Where do I send the completed Indiana Prop 1 form and payment?

The completed application, along with all relevant documentation and the $7.00 application fee, should be mailed to Indiana Department of Revenue, Motor Carrier Services Division, P.O. Box 6078, Indianapolis, IN 46241-6078.

How do I list multiple vehicles on the application?

If you have more than five vehicles, you should attach a separate printout that includes the vehicle code, vehicle identification number, power units only, vehicle type (TK or TR), and vehicle make. Ensure to use the designated codes when listing the vehicles as these help streamline the processing of your application.

What happens after I submit the form?

After submission, the Department of Revenue will review your application for completeness and eligibility. If approved, you will be certified to claim the proportional use credit. The department may contact you for additional information or clarification during the review process, so providing accurate contact information is critical.

Common mistakes

Filling out forms can often be a daunting task, especially when it comes to something as intricate as the Indiana Prop 1 form. Making mistakes on this form can lead to delays or even denial of the proportional use credit certification. Here are four common pitfalls to avoid:

  1. Not Providing Detailed Vehicle Information: One of the key sections of the Indiana Prop 1 form requires detailed information about vehicles. Applicants sometimes fail to list all required vehicle details such as Vehicle Identification Number (VIN), Power Units, Vehicle Type (TK or TR), and Vehicle Make. This oversight can result in an incomplete application, hindering the process.
  2. Inaccurate Business Type Selection: Line 22 of the form requires non-Indiana carriers to specify the type of business organization. Mistakes in selecting the appropriate business type or not completing the subsequent required information for corporations (Line 23) can lead to processing delays. Accurate identification of the business type streamlines the review process.
  3. Missing Signature and Date: The application must be signed and dated by the owner, general partner, or corporate officer (Line 24). Overlooking this step means the form is not legally affirmed, making it invalid. An unsigned application is one of the most common oversights that can easily be avoided.
  4. Omitting Contact Information: The form requires various pieces of contact information, including a telephone number (Line 12) and an email address (Line 21). Failing to provide these details can result in a lack of communication channels for the Department of Revenue to reach out if there are issues or additional requirements, potentially delaying the certification process.

To ensure a smooth certification process, applicants should approach the Indiana Prop 1 form with attention to detail and completeness. Double-checking to make sure all the necessary sections are filled out correctly and completely can save a lot of time and hassle. Keeping these common mistakes in mind will help applicants avoid potential pitfalls and expedite their proportional use credit certification.

Remember, this form is crucial for carriers seeking proportional use credit in Indiana. It certifies the percentage of use that is taxable for vehicles operating both in and out of the state. Filling out this form accurately and completely is the first step towards a successful application.

Documents used along the form

When business entities in Indiana approach the task of applying for the Proportional Use Credit via the Indiana Department of Revenue's PROP-1 form, it's often just a part of a larger documentation process. This application process typically requires other documents to comply with state tax laws and regulations. Knowing which forms accompany the PROP-1 can streamline the submission process and ensure compliance with the Indiana Department of Revenue's requirements.

  • Business Tax Application (BT-1): This is crucial for registering a business with the Indiana Department of Revenue and obtaining the necessary tax identification numbers. It collects essential information about the business structure, owner's details, and the type of taxation relevant to the business.
  • Employer's Quarterly Federal Tax Return (Form 941): For businesses with employees, this form is necessary to report federal withholdings from employees' paychecks, including federal income tax, social security, and Medicare taxes. This form is used four times a year and is relevant to the financial oversight of any business operating with employees in Indiana.
  • Application for Indiana Title and Registration (Form 205): For carriers operating vehicles, this form is required to legally register and title vehicles in Indiana. It includes information about the vehicle, such as the make, model, and VIN, and must be submitted to the Indiana Bureau of Motor Vehicles.
  • International Fuel Tax Agreement (IFTA) Application: For businesses operating commercial vehicles across state lines, the IFTA application is necessary for the simplification of reporting fuel use by motor carriers operating in more than one jurisdiction. The Indiana PROP-1 form often complements this application when seeking proportional use credits for fuel tax purposes.

In essence, while the PROP-1 form is a key document for carriers seeking proportional use credit, it is just a piece of a more extensive documentation puzzle. Each accompanying form plays its role in ensuring that a business meets its tax obligations and operates within the legal framework set by both the state of Indiana and the federal government. Properly managing and submitting these documents helps businesses maintain compliance, avoid penalties, and ensure smooth operations.

Similar forms

The Indiana Prop 1 form is similar to other state and federal forms used by businesses and individuals to apply for specific tax credits, exemptions, or certifications relating to vehicle use and operations. These documents typically require detailed information about the applicant, such as legal name, business type, federal identification numbers, and specific vehicle details. Understanding the similarities can help applicants navigate through the requirements more efficiently.

One such similar document is the Heavy Highway Vehicle Use Tax Return (IRS Form 2290). This federal form is used by those who operate heavy highway vehicles weighing 55,000 pounds or more on public highways to calculate and pay the heavy highway vehicle use tax. The similarities lie in the requirement for detailed vehicle information, including the vehicle identification number (VIN), taxable gross weight, and category of use. Additionally, both forms require the identification of the business or individual owning the vehicle, the business type (e.g., sole proprietorship, corporation), and the tax period for the filing.

Another analogous document is the International Fuel Tax Agreement (IFT Top of Form) application used by motor carriers operating across multiple jurisdictions. Similar to the Indiana Prop 1 form, this application requires carriers to provide business information, including legal name, DBA (Doing Business As) name, and contact details. It also asks for details about the fleet, such as the number of vehicles, types of vehicles, and their respective fuel types. Both forms aim to ensure that carriers pay the correct amount of tax based on the proportionate use of their vehicles in different jurisdictions, although the IFTA focuses specifically on fuel tax while the Indiana Prop 1 encompasses a broader range of vehicle-related tax credits.

Lastly, the Unified Carrier Registration (UCR) form shows similarities, especially in the requirement for interstate commerce carriers to register their business and pay an annual fee based on the size of their fleet. While the UCR form is more focused on registration and fee payment for access to operate commercially across state lines, and the Indiana Prop 1 form concentrates on tax credits for proportional use, both require extensive business and vehicle information. This includes the legal name, type of business entity, contact information, and details regarding the vehicles operated by the business.

Dos and Don'ts

Filling out the Indiana Prop 1 form requires attention to detail and an understanding of the process. To ensure accuracy and completeness, here are some guidelines:

    Do:
  • Read all instructions carefully before you begin to fill out the form. This will help prevent any mistakes and ensure you understand the requirements.
  • Enter your legal name or the name of your corporation, partnership, sole proprietorship, or other legal entity exactly as it is registered.
  • Provide accurate and up-to-date contact information, including your mailing address, physical address, telephone number, and email address, to facilitate smooth communication.
  • Use the correct vehicle codes when listing your vehicles in the specified section. This is crucial for the accurate processing of your application.
  • Attach additional sheets if necessary, such as when listing more vehicles than the form has space for or when providing information about owners, partners, or officers for non-Indiana based corporations.
  • Ensure the form is signed by the owner, general partner, or corporate officer, as applications without the proper signature will not be processed.
    Don't:
  • Leave any required fields blank. Incomplete forms may be rejected or result in delays. If a section does not apply, clearly mark it as "N/A."
  • Forget to check the type of organization for your business in line 22 and provide additional required information if you are a non-Indiana based corporation.
  • Mix up your Federal Identification Number and your Social Security Number. Enter each in its respective field if applicable.
  • Overlook the deadline to apply for certification. It is essential to submit your application before April 1 of the first calendar year for which the proportional use credit will be claimed.
  • Misplace important documents or correspondence related to your application. Keeping a well-organized record can assist in resolving any issues that may arise.
  • Send the application without the necessary fee. The absence of the application fee may prevent the processing of your application.

Misconceptions

When dealing with the Indiana Department of Revenue's Proportional Use Credit Certification Application, commonly referred to as the PROP-1 form, there are several misconceptions that can lead to confusion. These misunderstandings can result in mistakes during the application process, potentially causing delays or the denial of proportional use credit. Here are ten common misconceptions clarified for better understanding:

  • Misconception 1: The PROP-1 application process is complicated and time-consuming.

    Many think that applying for proportional use credit is a complex process, but the form is straightforward if you gather all necessary information beforehand.

  • Misconception 2: Only large businesses can apply.

    Contrary to some beliefs, both small and large businesses, including sole proprietorships, can apply for a proportional use credit if they meet the qualifications.

  • Misconception 3: The $7.00 fee can be waived.

    The application fee is mandatory and non-refundable, a fact that some applicants may overlook, hoping it can be waived or is not required.

  • Misconception 4: Personal vehicles are eligible for credit.

    The credit specifically targets vehicles used for business purposes, not personal use.

  • Misconception 5: All sections of the form must be completed by all applicants.

    Some sections of the PROP-1 form are only relevant to non-Indiana based carriers or businesses operating in certain structures, meaning not all applicants must fill out every line.

  • Misconception 6: It’s unnecessary to include an email address.

    Providing an e-mail address is important for receiving correspondence from the Department, facilitating more efficient communication.

  • Misconception 7: Only Indiana residents or businesses can apply.

    Businesses based outside Indiana but operating within the state can apply for this credit, provided they meet the other criteria.

  • Misconception 8: Once denied, a business cannot reapply.

    If a business’s application is denied, it can correct the deficiencies in its application and reapply, contrary to the belief that denial is final.

  • Misconception 9: Certification is based on vehicle type alone.

    While the type of vehicle influences eligibility, other factors such as usage and the nature of the business are also considered.

  • Misconception 10: Certification once granted is permanent.

    Certification needs periodic recertification and is subject to review by the Department, not a one-time perpetual approval.

Understanding these misconceptions about the Indiana PROP-1 form can significantly streamline the application process for proportional use credit, ensuring that businesses provide accurate information and improve their chances of approval. Always refer to the latest guidelines from the Indiana Department of Revenue to stay informed about any changes that may affect the application process.

Key takeaways

Filling out the Indiana Prop 1 form correctly is crucial for carriers to qualify for a proportional use credit. Here are some key takeaways to ensure the process is done accurately.

  • The application fee for the Indiana Prop 1 form is $7.00.
  • Sections that require the business's legal name, DBA (Doing Business As), physical and mailing addresses, city, state/province, zip code, county, and contact information must be thoroughly completed.
  • An accurate Federal Identification Number or Social Security Number, if a Federal Identification Number is not available, must be provided.
  • For those operating vehicles interstate or within Indiana, the respective Interstate U.S. DOT Number and Indiana Motor Carrier Number are required.
  • Email addresses are necessary for communication regarding the application.
  • Non-Indiana carriers need to check the appropriate business type and complete additional information if they are a corporation.
  • For vehicle information, list all relevant data including Vehicle Code, Vehicle Identification Number, and Type for each vehicle you own.
  • The signature of the Taxpayer/Authorized Agent is mandatory for application processing, underscoring the accuracy and truthfulness of the provided information.

It is important to note that carriers must apply for certification before April 1 of the first calendar year for which the proportional use credit will be claimed. Once certified, this certification remains valid for all subsequent years, eliminating the need for annual application submissions.

Additionally, specific vehicle codes need to be used when listing vehicles. These codes are crucial for identifying the type of vehicles in your fleet accurately.

Submitting the completed application, along with all relevant documentation and the application fee, to the Indiana Department of Revenue Motor Carrier Services Division ensures your request for a proportional use credit is processed efficiently.

Understanding and following these key points helps streamline the application process, allowing carriers to more easily obtain the proportional use credit they are entitled to.

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