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For businesses involved in the distribution of other tobacco products in Indiana, familiarizing oneself with the OTP-901 form is essential. This document, provided by the Indiana Department of Revenue, acts as a gateway for securing the necessary distributor's license to legally conduct business within the state. The application process outlined in the OTP-901 form requires submission 30 days before the expiration of a current license or the commencement of business operations, emphasizing the need for timely attention. Applicants must detail critical information such as the type of ownership, federal ID number, and specifics about the business location. The form also inquires about existing licenses, including whether the applicant currently holds or has previously held a cigarette tax license or an Indiana Registered Retail Merchants Certificate. Additionally, it collects data on corporate officers or partners, anticipated suppliers and annual purchases of tobacco products, and any intentions to sell these products in other states. Completing this form accurately is crucial, as it not only involves a declaration under penalties of perjury but also supports the state's efforts to regulate the distribution of tobacco products responsibly. Through the OTP-901 form, the Indiana Department of Revenue ensures that distributors comply with state legislation, thereby protecting both the business interests and the wider community.

Example - Indiana Otp 901 Form

INDIANA DEPARTMENT OF REVENUE

OTP-901

R3/ 10-07

P.O. BOX 901

INDIANAPOLIS, IN 46206-0901

This form must be submitted 30 days prior to:

a)the expiration of your current license or,

b)the date you begin your business

You may not do business without your certificate.

FOR OFFICE ONLY

OTP

APPLICATION FOR OTHER TOBACCO PRODUCTS DISTRIBUTOR’S LICENSE

 

 

Renewal

 

 

 

 

New Certificate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Applicant’s Name - Enter individual’s, partnership’s, or corporation’s name

 

 

 

 

 

 

Federal ID Number

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Business/Trade Name (if different than above)

 

 

 

Telephone Number

 

 

 

Owner’s Social Security #

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mailing Address (Street or P.O. Box Number)

 

 

 

City or Town

County

 

 

State

Zip Code

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Location Address of Business (if different than above)

 

 

 

City or Town

County

 

 

State

Zip Code

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Type of Ownership:

 

Sole Proprietorship

 

 

Partnership

 

Corporation

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

If Corporation: Date of Incorporation:___________________________________

If Foreign Corporation: Date of Acceptance by Indiana Secretary of State:______________________________________________

If an Indiana corporation or a foreign corporation, give name and address of Resident Agent:________________________________

Identifi cation of Partners or Corporate Officers

Name (last name fi rst)

Social Security Number

Address

City

State

Zip Code

 

 

Title

Reason License Needed (Answer Yes or No):

New Business:

Purchase of Existing Business:

Lease of Existing Business:

From Whom Was Business Purchased or Leased?

Reinstatement of Old License:

Does Applicant Presently Hold a Cigarette Tax License? ________________ License Number:___________________________

Has Applicant Previously Held a Cigarette Tax License? ________________ License Number:___________________________

Does Applicant Presently Hold an Indiana Registered Retail Merchants Certifi cate? _________ Certificate Number:_______________________________

Does Applicant Presently Hold Any Other Licenses or Permits Issued by any State Agency?

STATE AGENCY

TYPE OF LICENSE OR PERMIT

NUMBER

Audit Information:

Location Where Records Will Be Available For Audit:

Phone Number of Location Of Audit Records:

Phone Number of Business Location:

Indicate Address of Each Location In Which You Have Other Tobacco Products in Storage

Location

OTP License Number

Indicate Name, Address, Phone Number and Estimated Annual Purchases from Whom You Currently Purchase and/or Expect to Purchase Other Tobacco Products: (A Computer Generated List Which Includes All Requested Information Will Be Accepted)

Supplier’s Name

Address

Phone Number

Estimated Annual Purchases

TOTAL:

If Necessary Attach Additional List.

Does Your Company Expect to Sell Other Tobacco Products Into Another State?___________________________________________________________________

List States: _________________________________________________________________________________________________________________________

Today’s Date

I declare under penalties of perjury that the information contained in this application and any attachments is true, correct and complete to the best of my knowledge and belief.

Signature of Taxpayer or Authorized Agent, Title

Telephone Number
Click for PDF

File Information

Fact Name Description
Form Type OTP-901 R3/ 10-07
Administering Entity Indiana Department of Revenue
Purpose Application for Other Tobacco Products Distributor’s License
Submission Deadline 30 days prior to the expiration of the current license or the commencement of business operations
License Requirement It's mandatory to hold a valid certificate for the distribution of other tobacco products.
Application Information Required Applicant’s details, including name, identification numbers, and business addresses; Type of ownership; Partner or corporate officer identifications; License necessity reasoning; Current and previous license statuses.
Governing Law(s) Indiana state law as it relates to tobacco products distribution licensing

How to Fill Out Indiana Otp 901

Getting your Indiana OTP (Other Tobacco Products) Distributor's License requires careful attention to detail when filling out the OTP-901 form. This form is a critical step for those looking to either renew their license or begin their business in the state. Before diving into the paperwork, let's understand the workflow involved. Once the form is correctly filled and submitted, it goes through a review process by the Indiana Department of Revenue. Successful submissions ensure that you're legally equipped to deal in tobacco products, underlining the importance of accurate completion. Let's walk through the form completion process step by step.

  1. At the top, choose between Renewal or New Certificate by ticking the appropriate box.
  2. Enter the Applicant’s Name. This should be the individual’s, partnership's, or corporation’s name.
  3. Fill in the Federal ID Number of the business.
  4. Provide the Business/Trade Name if it is different from the applicant's name.
  5. Input the Telephone Number associated with the business.
  6. Write the Owner’s Social Security Number.
  7. Provide the Mailing Address including the Street or P.O. Box Number, City or Town, County, State, and Zip Code.
  8. If the Location Address of Business differs from the mailing address, fill that in, including City or Town, County, State, Zip Code.
  9. Select the Type of Ownership—Sole Proprietorship, Partnership, or Corporation.
  10. If applicable, enter the Date of Incorporation or Date of Acceptance by Indiana Secretary of State, for corporations and foreign corporations respectively.
  11. If an Indiana or foreign corporation, provide name and address of Resident Agent.
  12. List the Identification of Partners or Corporate Officers, including their Name (last first), Social Security Number, Address, City, State, Zip Code, and Title.
  13. Answer Yes or No to the question regarding the reason license is needed, including details about new business, purchase or lease of existing business, and reinstatement of old license scenarios.
  14. Indicate if the applicant currently holds a Cigarette Tax License or any Other Licenses or Permits issued by any state agency, providing the necessary numbers.
  15. Provide Audit Information, including the location where records will be available for audit and phone numbers.
  16. List every location in which you have other tobacco products in storage, including the OTP License Number for each.
  17. Indicate the names, addresses, phone numbers, and estimated annual purchases of your suppliers. Attach additional lists if necessary.
  18. If applicable, answer if your company expects to sell other tobacco products into another state and list those states.
  19. Finally, sign and date the form at the bottom, providing the title of the signer and a telephone number.

Upon completion, double-check all the information for accuracy. Accurate completion and timely submission ensure compliance with state regulations, letting you focus on the business side of things without legal interruptions. It's all about getting everything right the first step of the way.

Things to Know About Indiana Otp 901

What is the OTP 901 form used for in Indiana?

The OTP 901 form is used to apply for a license as an Other Tobacco Products Distributor in Indiana. This license is necessary for businesses that plan to distribute tobacco products other than cigarettes, such as cigars, snuff, chewing tobacco, and any other non-cigarette tobacco products. The form is required for both new licenses and renewal of existing licenses.

When must the OTP 901 form be submitted to the Indiana Department of Revenue?

The form must be submitted 30 days prior to either the expiration of the current license or the date the business plans to begin operations. It is important to adhere to this timeline to ensure there is no interruption in the ability to legally distribute tobacco products.

Can a business legally distribute tobacco products without a certificate?

No, a business cannot legally distribute other tobacco products without first obtaining the required certificate from the Indiana Department of Revenue. The OTP 901 form serves as the application for this certificate. Operating without it is against the law.

What information is required on the OTP 901 form?

The form requires detailed information, including the applicant's name, which can be an individual, partnership, or corporation, Federal ID Number, business/trade name if different, owner's Social Security Number, and contact information. Additionally, the type of ownership, details of incorporation for corporations, identification of partners or corporate officers, reasons for needing the license, other held licenses, audit information, and data concerning the supply and distribution of tobacco products must be provided.

Are there specific details needed about the distribution of tobacco products?

Yes, applicants need to provide specific details including the names, addresses, phone numbers, and estimated annual purchases from suppliers of other tobacco products. If the list is extensive, a computer-generated list that includes all requested information is accepted. Furthermore, if the company expects to sell products into another state, those states need to be listed on the form.

What happens if the OTP 901 form is not submitted on time?

If the form is not submitted on time, the business may face a disruption in its operation. Late submission can result in the expiration of the existing license without a renewed certificate in place, making it illegal to distribute other tobacco products until the new license is approved and issued.

How is the completed OTP 901 form submitted?

Upon completion, the OTP 901 form should be sent to the Indiana Department of Revenue, specifically to the address provided on the form itself: P.O. Box 901, Indianapolis, IN 46206-0901. It is important to ensure the form is fully completed and signed, declaring under penalties of perjury that the information provided is true, correct, and complete.

Common mistakes

Filling out the Indiana OTP-901 form requires attention to detail and a thorough understanding of your business's details. Common mistakes can lead to delays in processing or even the denial of the application. Here are ten mistakes to avoid:

  1. Not submitting on time: The form must be submitted 30 days prior to the expiration of your current license or before you begin your business. Late submissions can result in being unable to legally operate your business.
  2. Incorrect business information: Entering wrong information such as the applicant’s name or federal ID number can lead to significant processing delays. Ensure all business-related information matches official documents.
  3. Failing to specify the type of ownership: The form requires indicating whether your business is a Sole Proprietorship, Partnership, or Corporation. This information helps in identifying the correct tax obligations and legal requirements for your business.
  4. Omitting the date of incorporation: For corporations, not including the date of incorporation or the date of acceptance by the Indiana Secretary of State if a foreign corporation, can invalidate your application. This date is crucial for verifying your business's legal status.
  5. Incomplete identification of partners or corporate officers: Leaving out names, social security numbers, or addresses of partners or corporate officers might lead to incomplete vetting, affecting the overall application process.
  6. Not answering business operation questions: Questions regarding new business operations, the purchase or lease of an existing business, or the reinstatement of an old license are critical. False or omitted responses can lead to legal repercussions.
  7. Omitting other licenses or permits held: If you currently hold other licenses or permits issued by any state agency, failing to disclose them can result in an incomplete application. This information helps in assessing your eligibility for the OTP license.
  8. Incorrect audit information: Providing wrong locations or phone numbers where records will be available for audit can lead to complications during the auditing process. Accurate information is required to comply with state regulations.
  9. Inaccurate supplier information: Underestimating or overestimating your annual purchases from suppliers, or providing incorrect supplier details, can affect your licensing, especially in terms of tax obligations.
  10. Failure to sign or date the application: An unsigned or undated application is considered incomplete and will not be processed. The signature and today’s date confirm that you declare under penalties of perjury that the information is accurate.

Avoiding these mistakes will streamline the process and help ensure that your Indiana OTP-901 form is accepted without unnecessary delay. It is always beneficial to review the form carefully and double-check all entries before submission. Having all the required information on hand and understanding the purpose of each section can significantly reduce errors and improve the efficiency of your application process.

Documents used along the form

When businesses in Indiana apply for an Other Tobacco Products Distributor's License using the OTP 901 form, it's crucial to understand that this form doesn't stand alone. The process often involves gathering additional documents and forms to ensure compliance with state regulations. The goal is to streamline the application process and ensure that all pertinent information is accurately represented, fostering a smoother operation and adherence to legal mandates.

  • Form BT-1 (Business Tax Application): This form is essential for registering a business with the Indiana Department of Revenue. It covers various tax types, including sales tax and withholding tax. Completing this form is a prerequisite for businesses intending to operate legally in Indiana.
  • Form SF-900 (Indiana Taxpayer Identification Number Application): This application is necessary for obtaining an Indiana Taxpayer Identification Number. It's a critical identifier for businesses in managing their tax responsibilities within the state.
  • Form AD-19 (Application for Automatic Extension of Time To File Certain Business Income Tax, Information, and Other Returns): This form allows businesses additional time to file their required tax documents, ensuring they have sufficient time to gather necessary information and avoid penalties.
  • Indiana Registered Retail Merchant Certificate: While not a form, having this certificate is crucial for businesses engaged in retail sales. It's proof of registration to collect and remit sales tax on retail transactions within Indiana.
  • Zoning and Compliance Permits: Depending on the local jurisdiction, businesses may need to obtain specific zoning permits to operate, especially if the business involves tobacco sales. Compliance with local ordinances is essential to avoid operational disruptions.
  • Form NP-20A (Annual Report for Nonprofit Organizations): For organizations operating on a nonprofit basis, this form helps maintain their tax-exempt status by reporting annual financial activities, ensuring continued compliance with state requirements.

Together, these documents complement the OTP 901 form, creating a comprehensive framework for a business's legal and operational structure in Indiana. By meticulously preparing and submitting these forms, businesses can navigate the complexities of state regulations, ensuring they remain compliant while focusing on growth and operational excellence. It's advisable for any business to seek guidance or assistance when dealing with these documents to avoid any potential setbacks or legal issues.

Similar forms

The Indiana OTP 901 form, required for obtaining or renewing a distributor's license for tobacco products, shares similarities with other forms across different states and even within Indiana due to its purpose and structure. These forms are crucial for businesses to operate legally by ensuring they have the necessary permits pertaining to tobacco products. Let's explore how the Indiana OTP 901 compares with a couple of similar documents:

The California CDTFA-555-STF — Cigarette and Tobacco Products Licensing Application

Just like the Indiana OTP 901 form, the California CDTFA-555-STF form is used by businesses in California to apply for or renew a license to distribute tobacco products. Both forms serve the crucial function of regulating the distribution of tobacco to ensure compliance with state laws. They require similar information from applicants, including the business name, federal ID number, address, type of ownership, and a detailed account of the tobacco products to be handled. Additionally, both forms mandate the disclosure of any other state-issued licenses or permits, ensuring the applicant's business operations align with broader regulations.

The Florida ABT-6029 — Tobacco Products Distributor License Application

Florida's ABT-6029 form parallels the Indiana OTP 901 in its aim to license distributors of tobacco products within the state. Applicants for both forms must provide comprehensive details about their business, including ownership structure, federal identification, and locations for the business and records. Moreover, both applications require information on the suppliers from whom tobacco products are purchased, underscoring the states' efforts to track the flow of tobacco products through the market. A key similarity between these forms is their role in enforcing tax and public health measures by ensuring only licensed distributors can sell tobacco products.

Dos and Don'ts

When completing the Indiana OTP-901 form, it's crucial to ensure all information provided is accurate and complete to comply with the requirements for an Other Tobacco Products Distributor’s License. Below are essential do's and don'ts to consider:

  • Do ensure that the application is filled out completely. Missing information can delay the processing of your application.
  • Do double-check the accuracy of the Federal ID Number and the Owner’s Social Security Number to prevent any discrepancies.
  • Do include a precise business/trade name if it differs from the applicant’s name to maintain clarity.
  • Do provide both the mailing address and the physical location of the business, especially if they are not the same.
  • Do list all officers or partners along with their Social Security Numbers and addresses if applying as a partnership or corporation.
  • Do sign the form and declare the provided information is true, correct, and complete to avoid penalties for perjury.
  • Don't wait until the last minute to submit the form. Applications must be submitted 30 days prior to the expiration of your current license or the commencement of your business.
  • Don't overlook the section that asks about existing licenses, such as the Cigarette Tax License or Indiana Registered Retail Merchants Certificate, if applicable.
  • Don't neglect to provide details for each location where records for audits will be available. This information is critical for compliance.
  • Don't forget to indicate if your company expects to sell products into another state. This information is essential for jurisdictional purposes.
  • Don't provide inaccurate estimates of annual purchases from suppliers. Ensure all financial information reflects your business operations accurately.
  • Don't sign the application without reviewing all the information for completeness and accuracy. The signature attests to the truthfulness of the application.

Misconceptions

When dealing with the Indiana OTP 901 form, a variety of misconceptions can arise. It's crucial to understand the facts to navigate the process successfully.

  • Misconception 1: The OTP 901 form is only for renewing existing licenses. Fact: This form is used for both applying for a new Other Tobacco Products Distributor’s License and for renewing an existing one.

  • Misconception 2: Personal details are not significant on this form. Fact: Applicant’s personal details, including Social Security Number and Federal ID Number, are crucial for background checks and identification.

  • Misconception 3: The form can be submitted anytime before starting the business. Fact: The form must be submitted 30 days prior to the expiration of the current license or the commencement of business operations.

  • Misconception 4: Any business type can fill out the same details. Fact: The form requires specific information based on the type of ownership, such as sole proprietorship, partnership, or corporation, including the date of incorporation or acceptance in Indiana.

  • Misconception 5: It's unnecessary to declare if the business has held a cigarette tax license. Fact: Disclosure of past or current cigarette tax licenses is required and crucial for compliance and audit purposes.

  • Misconception 6: Audit information section is optional. Fact: Providing details on where records will be available for audit is mandatory, ensuring the Department of Revenue can verify compliance.

  • Misconception 7: You don't need to list other licenses or permits held. Fact: The form asks for information on any other licenses or permits issued by any state agency, highlighting the importance of full disclosure.

  • Misconception 8: Supply information is not necessary if you're not selling out of state. Fact: Applicants are required to list suppliers, address, phone number, and estimated annual purchases, regardless of selling other tobacco products out of state.

  • Misconception 9: Electronic signatures are acceptable on the form. Fact: The form requires a handwritten signature to declare under penalty of perjury that the information provided is true, accurate, and complete to the best of the applicant's knowledge.

Understanding the specific requirements and expectations for filling out the Indiana OTP 901 form is essential for compliance and to facilitate smooth processing of your application or renewal of your Other Tobacco Products Distributor’s License.

Key takeaways

Understanding how to properly fill out and use the Indiana OTP 901 form is essential for business entities engaged in the distribution of other tobacco products within the state. Here are seven key takeaways to ensure compliance and smooth operation of your business regarding this specific requirement.

  • Timely Submission: The OTP 901 form must be submitted at least 30 days before either the expiration of the current license or the commencement date of your business. This requirement helps avoid any disruptions in your business operations due to licensing issues.
  • License Requirement: Operating without a valid certificate is not permitted. The form serves as an application for either a new certificate or the renewal of an existing one, underlining the importance of this document in maintaining the legal status of your tobacco product distribution activities.
  • Accurate Business Information: It's critical to provide accurate information about your business, including the legal name, Federal ID Number, trade name, and contact details. This ensures that your business is properly identified and can be reached by the Indiana Department of Revenue if necessary.
  • Type of Ownership: You must specify the type of business ownership (Sole Proprietorship, Partnership, Corporation). If your business is a corporation, additional information regarding the date of incorporation or acceptance by the Indiana Secretary of State, as well as details about the Resident Agent, is required.
  • Comprehensive Officer and Partner Identification: Identifying all partners or corporate officers, including their names, Social Security Numbers, and addresses, is necessary for the application. This level of scrutiny is aimed at ensuring transparency and accountability within businesses distributing tobacco products.
  • Audit Preparedness: The form requires businesses to indicate the location where records will be available for audits. Providing accurate information facilitates a smoother audit process, reflecting the state's regulatory oversight on tobacco product distribution.
  • Interstate Sales Disclosure: If your company plans to sell tobacco products to other states, you must disclose this intention on the form and list the specific states. This information is crucial for compliance with both state and interstate commerce regulations.

Each of these takeaways underscores the importance of the OTP 901 form not only as a regulatory requirement but also as a tool for ensuring that your business operates within the legal framework established by the Indiana Department of Revenue. Diligence in filling out this form accurately and on time contributes significantly to the seamless operation and compliance of your tobacco product distribution business.

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